Optimizing Spare Parts Management with Digital Solutions

Simplify spare parts ordering for your customers. The solution: an efficient and digital spare parts management. Learn more about the advantages and possibilities of optimizing spare parts sales now!

Improve Spare Parts Sales and Save Resources

For machine building and plant construction companies, the dependable supply of matching spare and expendable parts for their products is a crucial area of business. Products are being customized more individually and the effort required to provide tailor-made product documentation and spare part catalogs is increasing. In the following sections, you will find out how efficient spare parts management is possible under these circumstances.

What is Efficient Spare Parts Management?

An efficient spare parts management is concerned with visualizing the availability and selectability of spare parts with as few system breaks as possible, with a high degree of consistency and simple end customer processes.

The resulting digital spare parts catalogs give you the opportunity to offer your end customers modern and efficient spare parts processing.

CIDEON supports the creation of digital spare parts catalogs with the help of standardized consulting methods and software solutions.

Challenges in Spare Parts Sales

Creating spare parts catalogs is a demanding task that requires precise planning, efficient data management and regular updating. The biggest challenges include:

Manual Effort

Creating and updating spare parts catalogs requires a high degree of manual effort and expertise in the spare parts department.

Redundant Work

Existing CAD data is often used inefficiently, meaning that drawings for the spare parts catalog have to be created manually.

Outdated Media

Outdated media are often used, for example Excel spreadsheets, images or 2D drawings, which are frequently still physically delivered to the customer on paper.

Drop in Revenue and Quality

Due to complex spare parts documentation, a loss in revenue and quality occurs, as the creation of spare parts catalogs requires many resources.

High Staff Requirements

The spare parts department requires a high level of staff and expertise. A lot of time is invested in processing and updating the data.

Advantages of an Efficient Spare Parts Management

You want to make the distribution of your products, and therefore also the distribution of spare parts, as efficient as possible. Discover the benefits of an efficient spare parts management:

Reuse of CAD Data

A key aspect of efficient spare parts management is the reuse of data, especially models from your CAD system.

One Single Source of Truth

With interconnected systems, you can achieve consistent data quality. Thanks to a central (PDM) system as a single source of truth, you minimize sources of error and avoid duplicate work in the process.

Optimal Consulting

If you rely on CIDEON as your software and service partner, you will receive excellent consulting to optimize spare parts management in your company.

New Sales Potential

By making spare parts information easily accessible to your (potential) customers, you can unlock new sales potential.

Reduced Costs

Organizations with an efficient spare parts management have a high potential for savings. They save time and money when creating spare parts catalogs.

Modern Appearance

Present your spare parts in a modern way and offer your customers maximum convenience when ordering spare parts.

Cideon Solution Discovery

In day-to-day product development, engineering departments face a variety of challenges, from managing technological advances to ensuring quality and compliance. Cost pressures, global collaboration and the need for agile product cycles present additional hurdles.
The Cideon Solution Discovery Workshop offers a proven method to make engineering processes transparent, identify potentials and address optimization and digitalization in this environment.

Ann-Kathrin Fritsche, Customer Success Manager

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FAQ on Spare Parts Management

An efficient spare parts management is concerned with ensuring the availability and selection of spare parts without system disruptions, with high consistency and simple end customer processes.

Challenges in spare parts distribution include manual effort, redundant work, use of outdated media, loss of sales and quality as well as high staffing requirements.

An efficient spare parts management offers the following advantages:

  • Reuse of CAD data
  • One single source of truth throughout the entire process
  • Unlocking new sales potential
  • Reduced costs
  • A modern appearance for spare parts ordering

CIDEON supports the creation of digital spare parts catalogs with standardized consulting methods and software solutions, such as CIDEON Sparify.

The CIDEON Solution Discovery Workshop is the ideal way to make spare parts management more efficient. Our workshop is a tried-and-tested method for making engineering processes transparent, identifying potential and taking a targeted approach to optimize and digitalize these processes. Contact us for more information.

Ready to Revolutionize Your Spare Parts Sales?

Transform your spare parts sales with Cideon Sparify! Our innovative solution leverages your existing CAD and PDM data to create a digital spare parts catalog for your customers. Simplify the ordering process and increase customer satisfaction with our easy-to-use web application. Discover the advantages of Cideon Sparify today!

Cideon Whitepaper: Overcoming Challenges in Spare Parts Sales

The Future of Spare Parts Sales

For companies in the machine building and plant construction sector, a reliable supply of suitable spare and wear parts is crucial. In our whitepaper, we explain the challenges in spare parts distribution, the areas in which there is a need for optimization and how to tackle them.

Process Consulting

Within the context of CIDEON process consulting, we will work together on your current challenges and identify possible potentials. We address your individual needs and support you in the implementation of new projects. Our value proposition: optimised and short project runtimes in compliance with the defined budgets until go-live.

Our Added Values

Cideon advises and supports companies in optimizing their product development processes - from conception and engineering to production and service. We stand for:

Decades of Expertise

Rely on decades of practical experience in system integration and process consulting. Cideon understands your business challenges in digital transformation and supports you with unique solutions along the entire value chain.

Customized Engineering

Benefit from customized solutions with Cideon software and interfaces. Integrative, powerful and perfectly tailored to your individual daily business needs.


End-to-End Process Consulting

Transform your digital requirements into corporate (added) value. We simplify your processes, map them digitally and make them economically viable - across functions and divisions throughout the entire product development process.  

International Cooperation

Trust in a strong group of companies. Cideon is part of the family-owned, globally active Friedhelm Loh Group and is based on the principles of customer-oriented and sustainable corporate management.


Cideon Support

Quality, speed, and reliability in engineering are critical to your success. Comprehensive services are just as important as dedicated specialists and powerful software solutions.

Cideon Support offers you fast and uncomplicated answers to your questions, detailed insights into products and solutions as well as helpful tips and tricks.

Go one step further with Managed Services: With this service, we monitor your CAD/PDM/PLM environment and ensure the long-term operational reliability of your software. This ensures that your systems are always up to date and ready for use, giving you the peace of mind that your software is consistently maintained and optimized.

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Lochhamer Schlag 11, 82166 Gräfelfing



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