Create ideal conditions for efficient collaboration between all involved stakeholders in the product lifecycle. Ensure that correct and complete documents are always available and up to date - both internally and externally. We will be happy to support you in this!

Collaboration - Optimal Cooperation of All Stakeholders

Ensure that your employees and also external organizations can access up-to-date and correct information. With fast and reliable document exchange and efficient management of projects, you can significantly optimize your processes and increase efficiency.

Make Collaboration More Efficient

Increasingly complex tasks and rising customer expectations in terms of quality, delivery times and traceability require optimized processes. Cooperation between engineering, sales, procurement, work preparation, production and service must therefore function smoothly in order to minimize time loss and errors. However, the flow of information with external third parties, such as suppliers and subcontractors, must also be taken into account. 

While innovative companies are already implementing the digital twin, outdated paper drawings are still being used in other areas of production.

Optimized project collaboration in mechanical engineering, plant engineering and as a factory operator is crucial for the efficient development and production of complex products and systems. In mechanical engineering, close coordination between design, engineering and production leads to more precise and innovative results. In plant engineering, improved collaboration also enables more efficient planning and implementation of large projects, while factory operators can optimize production processes, reduce costs and increase product quality through seamless integration and communication.


Challenges For The Teamwork

Are you also familiar with these situations that occur frequently when various internal and external parties work together?

No access to necessary information

After modifications in engineering, the changed documents do not arrive in production, or at least with a delay. Modern work facilitation such as 3D visualization in assembly cannot be used due to lack of access.

Missing construction data for following processes

Your purchasing department needs information from the bill of materials for the procurement process and the sales department would like to add layout drawings to the quotation documents, but the data is not at hand.

Expensive error correction

Due to outdated, incomplete or manually entered data, errors occur often. The corrections and rework cost a lot of time and money.

Lack of information flow to external third parties

The exchange of data with suppliers and subcontractors happens not automatically, but irregularly and incompletely. External construction data is not available in your engineering.

Insecure and uncontrolled information sharing

Sensitive data is exchanged via insecure methods, such as e-mail or private accounts. It is not possible to trace where information is located and who can view it.

Collaboration Made Easy

The exchange of data during the product lifecycle or the project and process management has been carried out in the past via a wide variety of channels, both in printed and electronic form, e.g. via e-mail or FTP servers. Information is also usually shared between only two or three stakeholders and not to all members of the project team.

Optimized collaboration with partner software from Autodesk, SAP or Revalize offers various options for the effective exchange of document-based information, as well as efficient project and process management along the entire value chain.

Efficient Document Exchange

The following software solutions enable you to exchange data securely and efficiently. It is also guaranteed that work is always carried out with the latest version - regardless of location, between internal and external stakeholders.

Optimized collaboration with partner software from Autodesk, SAP or Revalize offers various options for the effective exchange of document-based information, as well as efficient project and process management along the entire value chain. 

Autodesk Vault Professional

  •  - Office Client and Thin Client
  •  - Multi-Site with SQL Replication
  •  - Multi-Site with Vault File Server
  •  - Shared Views
  •  - Shared Folders / Project Sync (with Fusion Team or ACC Docs)

Autodesk Fusion Team

Autodesk Upchain


SAP ECTR and SAP Enterprise Product Development

Manage Projects And Processes Successfully

Often, not only the pure exchange of data is essential, but also the management of an entire project should run smoothly. The following solutions not only enable you to exchange data securely between all project stakeholders, but also offer you additional functions such as: adding annotations, redlining, collision checking or issue tracking. This way, you can guarantee clean, efficient and transparent communication throughout the entire project. 

Autodesk Fusion 360 Manage

Autodesk Upchain

Autodesk Construction Cloud

  • - Docs
  • - Build
  • - Collaborate (Collaborate Pro)
  • - Takeoff

SAP ECTR and SAP Enterprise Product Development

Your Benefits

The advantages of efficient collaboration give you the extra boost you need to succeed:

Clear and correct sources of information

It is ensured that all parties involved use the same, up-to-date documents and thus the correct information is always available.


Defined and controlled ways of sharing information avoid the uncoordinated and uncontrollable use of insecure methods (email, private cloud platforms, etc.).

Direct access to up-to-date documents

Everyone involved in the project can access the documents at any time and thus receive exactly the data they need at that moment - in other words, the optimal support for their daily work.

External third party optimally integrated

The exchange of data with subcontractors as well as suppliers is clearly regulated and ensures optimal cooperation here as well.

Project documents in best quality

Clear rules for collaboration increase the quality of project documents, which benefits everyone involved - no searching, no mistakes.

Time and cost advantage throughout the entire process

The time-consuming manual search for the right documents that are up to date is over. Efficient collaboration not only saves time, but also costs.

Ann-Kathrin Fritsche, Customer Success Manager

Get in Touch With us

You would like to know more about our products and solutions? Our Customer Success will be happy to help you.

Further Information

Request further information quickly and easily by mail.


Do you have specific questions? We will call you back as soon as possible.


We will be happy to contact you when it best suits your schedule.

FAQ about Collaboration

By collaboration, we mean the cooperation of different people, both internally and externally, as well as the digitalization of processes to achieve a common goal.

Effective collaboration is crucial for the success of a project, as it promotes communication between team members, makes optimum use of resources and stimulates creativity and innovation.

It is an essential part of modern ways of working, especially in global and decentralized environments. Collaboration begins with the exchange of documents and extends to project management and coordinated work.

The following areas play a decisive role in the success of effective collaboration:

  • Document exchange (2D plans and 3D models)
  • (Worldwide) access to information from internal and external sources
  • Project management (issue tracking, schedules, checklists, etc.)
  • Change and release management

By cleverly linking these areas and using suitable digital tools, it is possible for teams to work together effectively and realize complex projects efficiently. We will be happy to advise you on the introduction of collaboration solutions.

The following situations frequently occur when internal and external parties work together:

  • Changed documents do not reach the subsequent departments.
  • Tools cannot be used in all departments due to a lack of access.
  • Design data is often not available for subsequent processes.
  • Information is often only passed on between two or three participants and not to all members of the project team. 
  • Data is exchanged manually with external suppliers and subcontractors. 
  • Plans and models can only be shared, but not viewed interactively.

Due to outdated, incomplete or manually entered data, errors regularly occur, leading to time-consuming and costly rework.

Improving internal and external collaboration is no easy task, especially in the context of increasingly complex projects and ever shorter project lead times.

The success of collaboration depends on data being available at all times. Both internal and external people must always have access to up-to-date and accurate information, whether they are employees or suppliers/subcontractors.

It should no longer be necessary to carry out tedious and time-consuming manual searches. Fast and reliable document sharing and efficient project management can significantly improve your processes and increase efficiency.

Improving collaboration offers numerous advantages. Every member of the team can access clear and error-free sources of information at any time. The quality of project documents increases thanks to transparent data and information management.

Optimizing processes to facilitate collaboration requires a strategic approach and consideration of various aspects. Here are some steps that can help:

  • Identification of bottlenecks
  • Clear communication
  • Use collaborative tools
  • Training
  • Apply agile methods
  • Set up feedback mechanisms
  • Transparent workflows
  • Clear roles and responsibilities
  • Introduce automation
  • Promote flexibility
  • Regular review and adjustment

The continuous improvement of processes towards better collaboration requires open communication, flexibility and the willingness to make changes when necessary. We are happy to help you optimize collaboration in your company. Just get in touch with us.

Preparing an organization for future changes in collaboration requires a strategic approach and a willingness to adapt to new technologies and ways of working. Here are some steps an organization can take to prepare for the future of collaboration:

  • Monitor technology trends
  • Promote flexibility
  • Investing in technology
  • Encourage remote working
  • Continuous training
  • Promoting a collaborative culture
  • Data governance and data protection
  • Integrating AI and automation
  • Adopting agile working methods
  • Gathering feedback from employees

By taking a proactive approach to change and being open to new ideas, an organization can be better positioned to be prepared for the changing nature of collaboration. In addition, it makes sense to work with external experts and consultants to gain insights into the latest developments and best practices in collaboration. Simply contact us and we will be happy to advise you.

Relevant Solutions

Are you Already on the Way to a Digital Factory?

The digital factory, also known as the “smart factory”, integrates modern technologies to optimize production processes. Automation, optimal collaboration, connected systems and real-time data enable more efficient production, quality control and resource utilization, resulting in increased productivity. Discover all the benefits of the digital factory now and find out how we can support you on the road to a smart factory.

Our Reference Customers

Applications & Processes

Process Consulting

Within the context of Cideon process consulting, we will work together on your current challenges and identify possible potentials. We address your individual needs and support you in the implementation of new projects. Our value proposition: optimised and short project runtimes in compliance with the defined budgets until go-live.

Cideon Conify


Software Solution for a Consistent Configuration Process

Cideon Conify consistently links data from the sales and engineering phases to automatically provide PDM-compliant MCAD and ECAD data of the configured product. This is the basis for the subsequent engineering-to-order and the creation of ERP-specific parts lists, work plans, circuit diagrams and production processes according to customer requirements, so that individual products can be created quickly and in accordance with specifications.

Main advantages:

  • Automate daily tasks when processing configurable products
  • Consistent data quality
  • Ensure uniform standards for everyone involved in the process
  • Combination in a mechatronic parts list

Cideon Conify is the ideal combination of CONnection and CONfiguration!

Why Cideon?

Cideon advises and supports companies in optimizing their product development processes - from conception and engineering to production and service. We stand for:

Decades of Expertise

Rely on decades of practical experience in system integration and process consulting. Cideon understands your business challenges in digital transformation and supports you with unique solutions along the entire value chain.

Customized Engineering

Benefit from customized solutions with Cideon software and interfaces. Integrative, powerful and perfectly tailored to your individual daily business needs.


End-to-End Process Consulting

Transform your digital requirements into corporate (added) value. We simplify your processes, map them digitally and make them economically viable - across functions and divisions throughout the entire product development process.  

International Cooperation

Trust in a strong group of companies. Cideon is part of the family-owned, globally active Friedhelm Loh Group and is based on the principles of customer-oriented and sustainable corporate management.

Cideon Support

Quality, speed, and reliability in engineering are critical to your success. Comprehensive services are just as important as dedicated specialists and powerful software solutions.

Cideon Support offers you fast and uncomplicated answers to your questions, detailed insights into products and solutions as well as helpful tips and tricks.

Go one step further with Managed Services: With this service, we monitor your CAD/PDM/PLM environment and ensure the long-term operational reliability of your software. This ensures that your systems are always up to date and ready for use, giving you the peace of mind that your software is consistently maintained and optimized.

Cideon Locations

Cideon Headquarter

CIDEON Software & Services GmbH & Co. KG
Lochhamer Schlag 11, 82166 Gräfelfing (Germany)



Other Locations


Learn more about our products and services.